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YEA! Searches for Bookkeeper

Ideal job for marching arts fan

YEA! will be adding a second bookkeeper to the financial management team as soon as possible.

This position working with the CFO and an additional bookkeeper, will do many of the tasks one would expect within a $5 million nonprofit. In addition to the day to day, there will be the expectation for the person accepted to work band weekends, corps weekends and special events as a money manager. That said, if there is an understanding or passion for the marching arts such would be a huge advantage in the selection process.

Summary of Job Duties

The bookkeeper will support the accounting department by performing everyday tasks that will enhance the overall workflow of the organization. The bookkeeper will contribute to the overall success of the organization by developing a thorough understanding of the core duties, as outlined below, and integrating them within the accounting department.  The bookkeeper will help ensure that policies and procedures are being followed throughout the organization.bookeepergraphic

Duties

  • Accounts payable (as per accounts payable procedures)
  • Process & enter vendor bills
  • Cash disbursements
  • Process credit card bills & debit card transactions
  • Accounts receivable (as per accounts receivable procedures)
  • Process USBands invoices
  • Process cash receipts (includes checks, online deposits, online donations, wire transfers, credit card deposits)
  • Enter deposits from the merchandising system

    • Purchasing
    • Assign & track all purchase order numbers
    • Create and update a purchase order log to track open and closed purchase orders
    • Month-end closing (as per the month-end closing schedule)
    • Reconcile bank statements
    • Enter all financial information into the accounting software
    • Download reports to Excel and set up templates for comparative statements, manually update & customize as needed
    • Enter journal entries as requested, to include payroll

      Account analysis
    • Ensure the accounts receivable aging ties to the general ledger
    • Ensure the accounts payable aging ties to the general ledger
    • Reconcile prepaid expenses & provide appropriate supporting documents to the CFO
    • Reconcile deferred revenues & provide appropriate supporting documents to the CFO
    • Monitor and analyze inconsistencies and communicate them to the CFO

      Benefits Administration
    • Provide  forms to new employees
    • Track  benefit eligibility
    • Communicate with benefit providers

  • Other duties as assigned

Education and Experience Requirements

  • Possess effective technical knowledge related to work assignments and a mindset focused on improving the work flow within the accounting department and throughout the organization
  • Excellent organizational, problem solving, critical/analytical thinking, written and oral communication, interpersonal and computer skills
  • Demonstrate understanding and proper application of accounting fundamentals
  • A college degree is preferred
  • Experience is a plus of course, but this is somewhat of an entry position.

Location

This is a position that requires working from the Allentown location at 601 W. Hamilton St., Allentown, Pa. Hours are 8:30 a.m.–5:30 p.m. with weekend and evening work at times related to events.

YEA! does offer a vacation package and contributory 401K after six months of service. Included also are 14 paid holidays.

To close, YEA! is a vibrant and active company, and staff are generally young and on most days the office is filled with energy and excitement. Over some periods, like the marching band fall events, the office is simply overwhelming. That said, patience and passion are perhaps the two greatest characteristics one can have, and oh yes, proficiency!

The salary for the position is about $30K, although experience and aptitude will be considered when clarifying roles and compensation.

If interested, please send your resume and cover letter to George Hopkins at Hopkins@YEA.org. Again, the position is open now and we would like to have someone in place before the beginning of the new month of possible.

For more information on Youth Education in the Arts go to www.YEA.org.

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