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Full-Time Executive Position Available

YEA! seeks Dir. of Finance & Administration

Managing Director of Finance and Administration
Youth Education in the Arts

Position available in the area of August 15, 2013


emptydeskOrganization

Founded in 1934, Youth Education in the Arts is an off-shoot of The Cadets Drum and Bugle Corps. Today, YEA! is the parent  organization of The Cadets, Cadets2, the Urban Arts Center of the Lehigh Valley and USBands.

Our mission is to support the development of young people into magnificent human beings through their participation in the performing arts. We are a pageantry organization, we are a true non-profit in terms of our approach to and philosophy of operations, and we believe that we have an unlimited pathway to a new tomorrow.

Our total revenues are $5 million. We would like to double that in the next five years, at the maximum.

 

The Managing Director of Finance and Administration

Reporting to the CEO, the Managing Director of Finance and Administration will implement the infrastructure and systems needed to support strategic objectives. S/he will be responsible for the oversight of administrative and financial systems including finance, accounting, information technology, human resources, communications and physical infrastructure. As a member of the senior management team, the Managing Director of Finance and Administration will be involved in a range of strategic planning and internal initiatives.

S/he will work closely with the CEO and the senior management team to develop YEA!’s strategic plan and, most importantly, guide and assist our young staff in executing this plan.

The Managing Director of Finance and Administration will act as the primary liaison to the board of directors' finance committee, working closely with the committee to strengthen YEA!’s financial position and other items as required. S/he will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future needs and budget realities.

This executive will be a deputy director, filling the role of office leader when the CEO is traveling, often for weeks at a time. As for direct reports, the DFA will have at least three, including the Chief Accountant, the Director of Marketing, the Building Manager and other responsibilities as the relationship develops.


Responsibilities

Finance and Budgeting

The Managing Director of Finance and Administration will have overall financial management responsibility, including the review and approval of monthly, quarterly and annual financial reporting materials and metrics for the CEO and board of directors. S/he will oversee budgeting, financial forecasting, cash flow and coordination of audit activities as well as accounts payable and receivable. The ideal candidate will not only be able to reconcile financial activities but should also be skilled at capturing key data and processes in order to demonstrate the relationship between YEA!’s goals and resulting fundraising needs.


Administration/Operations

The executive will serve as a partner to the CEO on the organization's administrative and operational processes, with a goal of continuously developing and improving systems. S/he must evaluate and improve YEA’s information technology infrastructure, implementing new technologies to support key capabilities as required for future growth and to drive key human resource initiatives. Often, this will all need to occur within a limited budget.

In addition, s/he will have overall responsibility for recruitment of staff. This will include marketing, operations and management of this process. The Managing Director of Finance and Administration will also partner with the CEO and the rest of the management team to ensure that the focus remains on the organization’s mission while maintaining YEA!’s unique culture.


Qualifications

The Managing Director of Finance and Administration will have 10+ years of experience, with at least five years managing the finance and administration of a $5 million to $10 million organization or business unit. The successful candidate will have experience leading planning efforts and running operationally effective organizations that have multiple functional areas. The Managing Director of Finance and Administration must harness technology solutions in order to more quickly and efficiently communicate resources needed for key activities and performance against plans. Working knowledge of public education would be helpful, but not mandatory. Nonprofit experience is a plus, with a strong preference for someone who has operated in a fast-growing environment with a limited budget and resources.


Other Qualifications

  • Demonstrated experience in financial management and accounting
  • Allentown resident or willing to relocate
  • Experience with audit, legal compliance and budget development
  • Organization development, human resources management experience
  • General management skills
  • Proven effectiveness managing others and empowering them to make decisions
  • Technologically savvy with experience overseeing information technology staff/vendors
  • Experience effectively communicating key data, including presentations to senior management, the board of directors or other outside partners/influencers/clients
  • Success seeing beyond the numbers, identifying trends and new possibilities
  • Bachelor's degree required, advanced degree and/or CPA preferred


Personal Characteristics

  • Excellent interpersonal and team skills, extremely collegial
  • Outstanding communications skills, both written and oral
  • Demonstrated resourcefulness and good judgment
  • Hands-on, leads by example
  • Values diversity of thought, backgrounds and perspectives
  • Ability to multi-task while maintaining vigilant attention to details
  • Integrity/ethics beyond reproach
  • Constantly looking to apply best practices
  • Predisposition to mentor and subsequently increase responsibilities as team develops
  • Connection to the mission of YEA!


Closing Editorial Comment from the CEO and Executive Director

The person selected for this job will be a man or woman who brings very much-needed organization and financial sense to YEA!. For 31 years, I have shepherded this organization from a small non-profit to a $5-million, multi-program service provider.

To move to the next level, we need an executive who has the ability to be a confidant, a leader, a mentor and an excellent manager.

At this point in our existence, the fiscal skills are very, very important. If you are not skilled in this area and not capable of leading a three- or four-person finance department, this is NOT the job for you.

If you do have the fiscal skills, we are also offering the opportunity to join with the leadership team in moving YEA! to a far higher level of existence and service. We have ideas – and we have always had ideas – but we are unable, for now, to execute at the level needed to make a true difference in the world. This is where the operational aspect of the position comes into play.

I would say that unless you have a background in or passion for pageantry or at least youth services, this job will be difficult. Speaking personally, this is not a job for me, it is my life. And although I realize to ask that of a deputy director is extreme in their commitment, I am looking for someone willing to lead the way, play off of my strengths and assist in supporting my weaknesses. I need a partner, not a critic. YEA! needs a partner.

And let’s not forget, with weekend events, fundraising and other activities, this is more than a 9-to-5 position.  And therein, this is not suitable for someone looking to slow down or semi-retire. This position is perfect for someone who wants to set the world on fire.


Conclusion

If you are interested in talking more about this position, please send a cover letter of any length along with a resume to Hopkins@yea.org. I will review all applications in the coming four weeks and begin interviews on the 13th of August.

If you need more information or have questions, feel free to write to me at any time at the aforementioned e-mail address. Phone calls will follow after I get The Cadets’ season behind

 

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